Privacy Policy

Personal data (hereinafter mostly referred to simply as “data”) is processed by us only to the extent necessary and for the purpose of providing a functional and user-friendly website, including its content and the services offered there.

Pursuant to Art. 4(1) of Regulation (EU) 2016/679, i.e. the General Data Protection Regulation (hereinafter referred to as the “GDPR”), “processing” means any operation or set of operations performed on personal data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

With the following Privacy Policy, we inform you in particular about the nature, scope, purpose, duration and legal basis of the processing of personal data insofar as we determine the purposes and means of processing either alone or jointly with others. We also inform you below about third-party components used by us for optimization purposes and to improve the quality of use, insofar as third parties thereby process data under their own responsibility.

Our Privacy Policy is structured as follows:

I. Information about us as the controller
II. Rights of users and data subjects
III. Information on data processing

I. Information about us as the controller

The provider responsible for this website within the meaning of data protection law is:

Kindertagesstätte United Kids gGmbH
Daniela König
Hanferstraße 4
79108 Freiburg

Telephone: +49 (0)761 15159695
Email: info@kita-unitedkids.de

The provider’s Data Protection Officer is:

Daniela König
Telephone: +49 (0)761 15159695
E-Mail: info@kita-unitedkids.de

II. Rights of Users and Data Subjects

With regard to the data processing described in more detail below, users and data subjects have the right

to confirmation as to whether data concerning them is being processed, to information about the processed data, to further information about the data processing, and to copies of the data (see also Art. 15 GDPR);
to rectification or completion of inaccurate or incomplete data (see also Art. 16 GDPR);
to the immediate erasure of data concerning them (see also Art. 17 GDPR), or, alternatively, insofar as further processing is required pursuant to Art. 17(3) GDPR, to restriction of processing in accordance with Art. 18 GDPR;
to receive the data concerning them that they have provided and to have this data transmitted to other providers/controllers (see also Art. 20 GDPR);
to lodge a complaint with the supervisory authority if they believe that data concerning them is being processed by the provider in violation of data protection provisions (see also Art. 77 GDPR).

In addition, the provider is obliged to inform all recipients to whom data has been disclosed by the provider of any rectification or erasure of data or restriction of processing carried out pursuant to Article 16, Article 17(1), and Article 18 GDPR. However, this obligation does not apply insofar as such notification is impossible or involves disproportionate effort. Irrespective of this, the user has the right to information about these recipients.

Likewise, pursuant to Art. 21 GDPR, users and data subjects have the right to object to the future processing of data concerning them insofar as the data is processed by the provider in accordance with Art. 6(1)(f) GDPR. In particular, an objection to data processing for direct marketing purposes is permissible.

III. Information on Data Processing

Data processed when you use our website will be deleted or blocked as soon as the purpose of storage no longer applies, provided that no statutory retention obligations prevent the deletion of the data and unless otherwise stated below with regard to individual processing procedures.

Cookies

a) Session Cookies

We use so-called cookies on our website. Cookies are small text files or other storage technologies that are placed and stored on your device by the internet browser you use. These cookies process certain information about you to an individual extent, such as your browser or location data or your IP address.

This processing makes our website more user-friendly, effective and secure, as the processing enables, for example, the display of our website in different languages or the provision of a shopping cart function.

The legal basis for this processing is Art. 6(1)(b) GDPR insofar as these cookies process data for the initiation or performance of a contract.

If the processing does not serve the initiation or performance of a contract, our legitimate interest lies in improving the functionality of our website. The legal basis is then Art. 6(1)(f) GDPR.

These session cookies are deleted when you close your internet browser.

b) Third-Party Cookies

Our website may also use cookies from partner companies with whom we cooperate for the purposes of advertising, analysis or the functionality of our website.

For details, in particular regarding the purposes and legal bases for the processing of such third-party cookies, please refer to the information below.

c) Options for Removal

You can prevent or restrict the installation of cookies by changing the settings of your internet browser. You can also delete cookies that have already been stored at any time. However, the steps and measures required for this depend on the specific internet browser you use. If you have any questions, please use your internet browser’s help function or documentation or contact its manufacturer or support service. In the case of so-called Flash cookies, however, processing cannot be prevented via the browser settings. Instead, you must change the settings of your Flash Player. The steps and measures required for this also depend on the specific Flash Player you use. If you have any questions, please likewise use your Flash Player’s help function or documentation or contact the manufacturer or user support.

However, preventing or restricting the installation of cookies may result in not all functions of our website being fully available.

Contact Requests / Contact Options

If you contact us via contact form or email, the data you provide will be used to process your inquiry. Providing this data is necessary in order to process and respond to your inquiry – without it, we will not be able to respond to your inquiry, or only to a limited extent.

The legal basis for this processing is Art. 6(1)(b) GDPR.

Your data will be deleted once your inquiry has been conclusively answered, provided that no statutory retention obligations prevent deletion, for example in the event of subsequent contract processing.

Online Job Applications / Publication of Job Advertisements

We offer you the opportunity to apply to us via our website. For these digital applications, your applicant and application data is collected and processed electronically by us for the purpose of carrying out the application process.

The legal basis for this processing is Section 26(1) sentence 1 BDSG in conjunction with Art. 88(1) GDPR.

If an employment contract is concluded following the application process, we will store the data you submitted with your application in your personnel file for the purposes of the usual organizational and administrative process – naturally in compliance with further legal obligations.

The legal basis for this processing is Section 26(1) sentence 1 BDSG in conjunction with Art. 88(1) GDPR.

If an application is rejected, we automatically delete the data submitted to us two months after notification of the rejection. However, the data will not be deleted if statutory provisions, for example due to evidentiary obligations under the AGG, require longer storage of up to four months or until the conclusion of legal proceedings.

The legal basis in this case is Art. 6(1)(f) GDPR and Section 24(1) No. 2 BDSG. Our legitimate interest lies in legal defense and/or enforcement.

If you expressly consent to your data being stored for a longer period, for example for inclusion in an applicant or prospect database, the data will continue to be processed on the basis of your consent. The legal basis is then Art. 6(1)(a) GDPR. You may, of course, withdraw your consent at any time pursuant to Art. 7(3) GDPR by notifying us, with effect for the future.

Facebook

To promote our products and services and to communicate with interested parties or customers, we maintain a company presence on the Facebook platform.

On this social media platform, we are jointly responsible with Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

Facebook’s Data Protection Officer can be contacted via a contact form:

https://www.facebook.com/help/contact/540977946302970

We have regulated joint responsibility in an agreement concerning the respective obligations within the meaning of the GDPR. This agreement, which sets out the mutual obligations, is available at the following link:

https://www.facebook.com/legal/terms/page_controller_addendum

The legal basis for the processing of personal data resulting from this and described below is Art. 6(1)(f) GDPR. Our legitimate interest lies in the analysis, communication, sale and promotion of our products and services.

The legal basis may also be the user’s consent pursuant to Art. 6(1)(a) GDPR given to the platform operator. The user may withdraw this consent at any time pursuant to Art. 7(3) GDPR by notifying the platform operator, with effect for the future.

When our online presence on the Facebook platform is accessed, Meta Platforms Ireland Limited, as the platform operator in the EU, processes user data (e.g. personal information, IP address, etc.).

This user data is used to provide statistical information about the use of our company presence on Facebook. Meta Platforms Ireland Limited uses this data for market research and advertising purposes as well as to create user profiles. Based on these profiles, Meta Platforms Ireland Limited can, for example, display interest-based advertising to users within and outside Facebook. If the user is logged into their Facebook account at the time of access, Meta Platforms Ireland Limited can also link the data to the respective user account.

If the user contacts us via Facebook, the personal data entered by the user on that occasion will be used to process the inquiry. The user’s data will be deleted by us once the user’s inquiry has been conclusively answered and no statutory retention obligations, such as those arising from subsequent contract processing, prevent deletion.

Meta Platforms Ireland Limited may also set cookies for the processing of data.

If the user does not agree with this processing, it is possible to prevent the installation of cookies by changing the browser settings accordingly. Cookies that have already been stored can also be deleted at any time. The relevant settings depend on the browser used. In the case of Flash cookies, processing cannot be prevented via the browser settings, but rather by changing the Flash Player settings accordingly. If the user prevents or restricts the installation of cookies, this may result in not all Facebook functions being fully available.

Further details on the processing activities, how to prevent them, and the deletion of data processed by Facebook can be found in Facebook’s Data Policy:

https://www.facebook.com/privacy/explanation

It cannot be ruled out that processing by Meta Platforms Ireland Limited may also take place via Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025, USA.

Instagram

To promote our products and services and to communicate with interested parties or customers, we maintain a company presence on the Instagram platform.

On this social media platform, we are jointly responsible with Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

Instagram’s Data Protection Officer can be contacted via a contact form:

https://www.facebook.com/help/contact/540977946302970

https://www.facebook.com/legal/terms/page_controller_addendum

When our online presence on the Instagram platform is accessed, Meta Platforms Ireland Limited, as the platform operator in the EU, processes user data (e.g. personal information, IP address, etc.).

This user data is used to provide statistical information about the use of our company presence on Instagram. Meta Platforms Ireland Limited uses this data for market research and advertising purposes as well as to create user profiles. Based on these profiles, Meta Platforms Ireland Limited can, for example, display interest-based advertising to users within and outside Instagram. If the user is logged into their Instagram account at the time of access, Meta Platforms Ireland Limited can also link the data to the respective user account.

If the user contacts us via Instagram, the personal data entered by the user on that occasion will be used to process the inquiry. The user’s data will be deleted by us once the user’s inquiry has been conclusively answered and no statutory retention obligations, such as those arising from subsequent contract processing, prevent deletion.

Meta Platforms Ireland Limited may also set cookies for the processing of data.

Further details on the processing activities, how to prevent them, and the deletion of data processed by Instagram can be found in Instagram’s Data Policy:Näheres zu den Verarbeitungstätigkeiten, deren Unterbindung und zur Löschung der von Instagram verarbeiteten Daten finden sich in der Datenrichtlinie von Instagram:

https://help.instagram.com/519522125107875

It cannot be ruled out that processing by Meta Platforms Ireland Limited may also take place via Meta Platforms, Inc., 1601 Willow Road, Menlo Park, California 94025, USA.

We maintain an online presence on LinkedIn to present our company and our services and to communicate with customers/interested parties. LinkedIn is a service provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland, a subsidiary of LinkedIn Corporation, 1000 W. Maude Avenue, Sunnyvale, CA 94085, USA.

In this respect, we point out that there is a possibility that user data may be processed outside the European Union, in particular in the USA. This may result in increased risks for users, for example because subsequent access to user data may be more difficult. We also have no access to this user data. Access is available exclusively to LinkedIn.

LinkedIn’s privacy information can be found at:

https://www.linkedin.com/legal/privacy-policy

General Links to Profiles of Third-Party Providers

The provider uses links on the website to the social networks listed below.

The legal basis is Art. 6(1)(f) GDPR. The provider’s legitimate interest lies in improving the quality of use of the website.

The plugins are integrated via a linked graphic. Only when the user clicks on the corresponding graphic is the user redirected to the service of the respective social network.

After the customer has been redirected, the respective network collects information about the user. This initially includes data such as the IP address, date, time and page visited. If the user is logged into their user account on the respective network at the same time, the network operator may be able to assign the information collected about the user’s specific visit to the user’s personal account. If the user interacts via a “Share” button of the respective network, this information may be stored in the user’s personal account and, where applicable, published. If the user wishes to prevent the collected information from being directly assigned to their user account, they must log out before clicking on the graphic. It is also possible to configure the respective user account accordingly.

The provider links to the following social networks:

facebook

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Irland.

Instagram

Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Irland.

LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Irland, ein Tochterunternehmen der LinkedIn Corporation, 1000 W. Maude Avenue, Sunnyvale, CA 94085 USA.

Google Analytics

We use Google Analytics on our website, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, hereinafter referred to as “Google”.

Google Analytics helps us analyze the use of the website and measure the effectiveness of our marketing campaigns. The legal basis is Art. 6(1)(a) GDPR. The user may withdraw their consent to the use of Google Analytics at any time pursuant to Art. 7(3) GDPR via the “Cookie Settings” on our website, with effect for the future.

Information such as the time, location and frequency of website visits as well as interactions with the website (e.g. click paths, ads viewed/clicked, clicks on links), including the user’s IP address, is transmitted to a Google server in the USA and stored there for no longer than 2 months.

Google LLC is part of the “Data Privacy Framework”, for which the European Commission has adopted an adequacy decision pursuant to Art. 45 GDPR:

https://www.dataprivacyframework.gov/list

Google also collects “demographic characteristics” and can create statistics that provide information about the age, gender and interests of website visitors. This is done through automated analysis of advertising and information from third-party providers.

If the user has enabled personalized ads in their Google account and consents to Google Analytics, Google can analyze usage behavior across devices – i.e. across all devices that the user has linked to their Google account. Google creates models for cross-device conversions; we only receive anonymous statistics in this regard, not personal data.

If the user wishes to disable this cross-device analysis, they can switch off the “Personalized advertising” function in their Google Account settings at the following link:

https://support.google.com/ads/answer/2662922?hl=de

We use Google Analytics with an anonymization function. As a result, the user’s IP address is shortened by Google within EU Member States or in other contracting states to the EEA Agreement.

Google uses the collected data to evaluate the user’s visit to the website and to compile reports on website activity for us. The data is also used to provide other services related to website and internet usage. Google may disclose this information to third parties where required by law or where third parties process this data on Google’s behalf.

According to Google, under no circumstances will Google associate the user’s IP address with other Google data. Google provides further information and options for preventing data use here:

https://www.google.com/intl/de/policies/privacy/partners

If the user does not agree to the collection of data, they can also prevent it by installing the browser add-on for disabling Google Analytics once.

Adobe Typekit

External fonts from “Adobe Typekit”, a service provided by Adobe Systems Software Ireland Limited, 4-6 Riverwalk, Citywest Business Campus, Dublin 24 Republic of Ireland, hereinafter referred to as “Adobe”, are used to display the font design.

When the provider’s website is accessed, a connection to the Adobe server is established in order to enable or update the display of the font. Data may be transferred to servers in the USA in the process.

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However, according to the data protection supervisory authorities, the USA currently does not provide an adequate level of data protection. The provider and Adobe therefore have so-called Standard Contractual Clauses in place for the transfer of data to third countries:

https://www.adobe.com/de/privacy/eudatatransfers.html

However, these are private-law agreements and therefore have no direct effect on the access possibilities of authorities in the USA.

_____________________

The legal basis is Art. 6(1)(f) GDPR. The provider’s legitimate interest lies in the optimization and economic operation of the website.

Through the connection, Adobe can identify from which website a request is sent and to which IP address the font display is transmitted.

Further information, in particular regarding options for preventing data use, is provided by Adobe at the following links:

https://www.adobe.com/de/privacy.html

https://www.adobe.com/de/privacy/policies/adobe-fonts.html

Sample Privacy Policy by Weiß & Partner Law Firm